Seminar Planning Checklist

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Toolkit for planning and running a successful seminar

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Proposed Seminar Title and Content

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What is the target audience for this seminar?

Staff only

Potential customers

Existing customers

Both potential and existing customers

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Do we have a database to select targets to invite?

Yes

N/A

Comments:

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Do we have a marketing letter/email to send?

Yes

N/A

Comments:

Post
Email
Post and email
Online e.g. Eventbrite

Yes
No
N/A

Charge all attendees
Charge non-customers only
No charge
Other (please specify):

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Just ourselves
Joint
Other (please specify):

Joint seminar with another organisation or just ourselves?

Comments:

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Proposed seminar date

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Venue

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Overall Timing (recommend 1.5 hours max)

	Seminar
Registration
Start
End

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Chairperson for the seminar?

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Speaker Timings

Chairman's Introduction
Speaker 1
Speaker 2
Speaker 3
Questions
Chairman's Closing Remarks

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Any refreshments/drinks/nibbles/sandwiches/wine to be provided?

Breakfast (Full)	Full lunch
Breakfast (Bacon roll/coffee/tea)	Finger Buffet
Mid Session Coffee	Wine/soft drinks
Buffet lunch	Other (please specify):

Timings

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Who will “meet and greet”?

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Visual Aids required and who will provide?

	Own	Venue	Hired in
Projector
Screen
Monitors
Laptops
Mains Extension Leads
DVI/VGA cables

Comments:

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For staff?
For delegates?
Any "coding" on delegate badges?
Other (please specify):

Name badges?

Comments:

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Printed copy of slides
Printed notes
Slides avaialable for download
Notes available for download
Other (please specify):

What "handouts" are to be made available?

Comments:

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Any Competitions / prizes / "Special Offers" on the day?

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Letter
Email
Telephone call
Other (please specify):

Any follow up after the event?

Comments:

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Thank You

You have completed this checklist!

Thank you for taking the time to answer this checklist

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